Digital Brain
digital brain
digital brain

Amendments to the OHSA Consolidate Reporting Requirements for Workplace Accidents Effective July 1, 2021

June 30, 2021 Employment and Labour Bulletin 2 minutes read

The Ontario government introduced amendments to Regulations under the Occupational Health and Safety Act (“OHSA”) which consolidate reporting requirements relating to workplace accidents into a single regulation that applies to all workplaces covered under the OHSA.

The new regulation, Ontario Regulation 420/21: Notices and Reports under Sections 51 to 53.1 of the Act – Fatalities, Critical Injuries, Occupational Illnesses and Other Incidents (“O. Reg 420/21”), comes into effect on July 1, 2021 and implements the following changes to workplace accident reporting requirements:

Defines “Critically Injured”: O.Reg 420/21 revokes Reg. 834: Critical Injury – Defined (“Reg. 834”) and incorporates the definition of “critically injured” previously found in Reg. 834.

Consolidates Reporting Requirements: O.Reg 420/21 consolidates the section 51 – 53 reporting requirements for workplace death or critical injury previously found in several industry-specific regulations under the OHSA. Consequently, as of July 1, 2021, the sections relating to reporting in the following regulations have been revoked:

Regulation 851 Industrial Establishments (amended by O. Reg 421/21)

Regulation 854 Mines & Mining Plants (O. Reg 422/21)

Regulation 855 Oil & Gas – Offshore (O. Reg 423/21)

Regulation 859 Window Cleaning (O. Reg 424/21)

Regulation 861 X-Ray Safety (O. Reg 425/21)

O. Reg 213/91 Construction Projects (O. Reg 426/21)

O. Reg 67/93 Health Care and Residential Facilities (O. Reg 427/21)

O. Reg 629/94 Diving Operations (O. Reg 428/21)

O. Reg 414/05: Farming Operations (O. Reg 429/21)

Prescribes Reporting Requirements: O. Reg 420/21 specifies the information that an employer must include in a written report or notice of a workplace accident sections 51 to 53 of the OHSA. O. Reg 420/21 also specifies additional reporting requirements for mining and construction employers.

Prescribes Record Retention Requirements: O. Reg 420/21 requires that employers retain a copy of a written report or notice for three years.

O.Reg 420/21 does not apply to instances when a worker is killed, critically injured, or prevented from performing their usual work or requires medical attention as a result of a collision that occurs on a “highway”, as defined under the Highway Traffic Act or Highway 407 Act.

Other regulatory amendments include O.Reg 434/21, which comes into effect on January 1, 2022, and streamlines pre-start health and safety review requirements while maintaining existing worker health and safety precautions.

Key Takeaways

Employers should review their current workplace incident reporting policies, particularly those regarding critical injury or fatalities, and make appropriate changes to comply with the newly prescribed requirements.

Further, these reporting requirements will be subject to a new record retention period of three years.  Ontario employers should consider the privacy and data security implications of the new record retention requirement. For more information about the privacy considerations in this respect, please contact a member of McMillan’s Privacy and Data Protection Group.

If you have any questions relating to the above, please do not hesitate to contact a member of the Employment & Labour Relations Group.

by Victor Kim, Dave McKechnie and Rachel Wong (Summer Law Student)

A Cautionary Note

The foregoing provides only an overview and does not constitute legal advice. Readers are cautioned against making any decisions based on this material alone. Rather, specific legal advice should be obtained.

© McMillan LLP 2021

 

Related Publications (5 Posts)

Featured Insight

Real Estate Litigation: Summer Highlights

Even in the summer months, the legal news does not let up. Here are some recent decisions and legislative developments as we head into the 2021 fall season.

Read More
Sep 21, 2021
Featured Insight

McMillan’s Employment and Labour Webinar

Join McMillan's annual Employment and Labour Seminar on Tuesday, October 5th as we address significant legal developments and provide practical advice on responding to employee issues.

Details
Tuesday, October 5, 2021
Featured Insight

Supreme Court of Canada Confirms: CCAA Super-Priority Charges Rank Ahead of CRA’s Deemed Trusts

Canada v. Canada North Group Inc. provided much needed clarity regarding the order of priority for unremitted source deductions in restructuring proceedings.

Read More
Sep 17, 2021
Featured Insight

McMillan’s ESG Strategy Sessions

The COVID-19 pandemic and increased concerns over environmental and social issues, such as climate change and systemic racism, have prompted conversations throughout global capital markets.

Details
Wednesday, October 6, 2021
Featured Insight

Divisional Court confirms Environmental Significance of Ministerial Zoning Orders and Importance of Consultation under the Environmental Bill of Rights, 1993

Review of Divisional Court decision: Ontario’s compliance with Environmental Bill of Rights in passing Bill 197, particularly re: Ministerial Zoning Orders

Read More
Sep 13, 2021